Department Organization

In an effort to achieve the department's purpose, a multitude of operational activities occurs each day and is addressed by 7 employment positions serving in varying capacities. The structure of these positions is illustrated on the Organization Chart (PDF). Each position has its primary responsibilities as noted below:

  • The Finance Director / Treasurer directs and supervises the overall activities of the department. In addition, responsibilities include the investment of idle funds, compilation of the Village's Comprehensive Annual Financial Report (CAFR), support in the budget preparation process, development of the tax levy, debt administration and other administrative functions and duties as required.
  • The Assistant Finance Director is responsible for the supervision of 5 Fiscal Assistants and an Accountant. In addition, this position provides administrative, accounting and financial reporting support to the Finance Director / Treasurer.
  • The Financial Systems Coordinator provides primary computer support for the Village's financial applications on the Finance Department's server running the Linux OS and 2nd level support for departmental issues related to software applications and Windows 7 network matters. This position also provides support to the Finance Director / Treasurer, the payroll and utility billing functions.
  • The Accountant provides professional skills to the financial reporting and maintenance of the Village's financial records, including capital assets. Additionally, support is provided to accounts receivable invoicing and the utility billing function.
  • Fiscal Assistant III - Payroll is responsible for calculating, verifying, posting and balancing of a variety of financial transactions relating to the payroll function. This includes data entry of hours worked through and including the processing of all related withholding remittances. This position also provides support to the activities of the Human Resources division.
  • Fiscal Assistant II - Accounts Payable is responsible for calculating, verifying, posting and balancing of a variety of purchasing activity related  to the payment for goods and services used in the operations of the Village.  The Village offers the convenience of paying vendors electronically with deposits directly to a checking or savings account.  If you're a vendor and want to enroll, complete an Accounts Payable ACH Program Application (PDF) and return it to the Village of Bloomingdale Finance department by:
          Mail    -  201 S. Bloomingdale Rd, Bloomingdale, IL  60108 
          Fax    -  (630) 893-5136
          Email -  AccountsPayable@vil.bloomingdale.il.us

  • Fiscal Assistant I - Receptionists / Cashiers are often the first contact the public has with the Village and accordingly, a high degree of customer relations and service is essential. Additionally, each is responsible for clerical and bookkeeping activities and providing support to the accounts payable function.  They are also responsible for maintaining utility accounts (water and sewer) and for processing utility bill payments.  The Village offers the convenience of paying utility bills electronically with withdrawals from checking or savings accounts through AUTO PAY (epay).  To enroll, complete and return the Application for Electronic Payment of Utility Bills (PDF) to the Village's Finance department by:

          Mail   -  201 S. Bloomingdale Rd, Bloomingdale, IL  60108
          Fax    -  (630) 893-5136
          Email -  WaterBilling@vil.bloomingdale.il.us

While each position has its essential duties and responsibilities, cross training is conducted in order to provide support to other functional areas on an as-needed basis.